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Adeladius Makwega – MBAGALA
“One of the major responsibilities of the Office of the President, through the Department of Records and Archives, is to convert the documents we receive in hard-copy form into digital records so that they can be preserved for a longer period and accessed easily whenever they are needed.”
Those were among the welcoming remarks made by Mary Mollel as she received Mwanakwetu into a large room filled with various machines and equipment used to preserve and extend the life of the nation’s records.
Inside the room, Mwanakwetu witnessed this important work being carried out with great care and professionalism by two members of staff from the institution: Mary Mollel from Records Services, together with Joseph Mnaya from the ICT Unit.
For Mwanakwetu, it was a vivid demonstration of how a nation's history can be preserved through the power of modern technology.
Speaking about the importance of ICT in this work, Joseph Mnaya, from the ICT Unit of the Office of the President, Department of Records and Archives, said:
“Indeed, ICT has become a powerful force in today's technological world. You cannot accomplish many things efficiently if you avoid ICT. Today, ICT is an indispensable partner in development.”
Those words carry significant meaning.
The world has changed. Technology has entered virtually every area of our lives, and even documents that were once preserved solely on paper now need to be given a new lease of life through digital systems.
As Mwanakwetu continued observing the work, he heard Joseph Mnaya instructing Ms. Mollel on how to position a document before scanning it:
“Do not place this document while it is bent. It must be straight so that we can scan it properly.”
That simple instruction demonstrates an important lesson: even in the major task of preserving a nation's history, attention to the smallest detail can make a significant difference.
When a document is poorly preserved, it can lose its quality over time. But when it is carefully processed and digitized, it becomes part of a national treasure that can be accessed by both present and future generations.
My dear reader, this is a brief account of the work I witnessed at the Office of the President, Department of Records and Archives, in Dodoma, on August 27, 2026, as observed by Mwanakwetu.
To an ordinary person, this work might appear simple—papers, machines and computers.
But behind every piece of paper lies history.
Behind every document lies information.
And behind that information lies the memory of a nation.
That is why, in this digital age, ICT is no longer a luxury.
ICT IS NOW AN INDISPENSABLE PARTNER.
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